Digital Front DeskVisitor sign-in sheet
A plain visitor sign-in and sign-out sheet for an office, clinic or front desk.
Not legal advice. Last checked 15 October 2026 against PIPEDA principle 4, limiting collection.
Free template
A plain sign-in and sign-out sheet for an office, clinic or front desk: who came, who they came to see, and when they arrived and left. Print it, or edit it in Word or Excel.
A plain visitor sign-in and sign-out sheet for an office, clinic or front desk.
Not legal advice. Last checked 15 October 2026 against PIPEDA principle 4, limiting collection.
A sign-in sheet tells reception who has arrived and who they are waiting for, and it leaves a record of who came on which day. For most offices it is a habit rather than a legal requirement; keep one because it helps you, and decide in advance how long the finished sheets are kept.
Offices, clinics, studios and shared reception desks that want a simple record of visitors without buying anything.
Everyone who signs in can read every line above their own. Phone numbers, email addresses and reasons for a visit are more than reception needs, and on a shared sheet they are on show to strangers. Canada's federal privacy law for businesses asks organisations to collect only what the purpose needs; if you need more for a particular visit, ask for it at the desk instead.
There is no single period that fits every office. Choose one that matches why you keep the sheets, write it down, and shred the sheets when it ends. If your sector has its own rules, those come first.
Visitor sign-in sheet Office: ____________ Sheet ___ of ___
| Date | Visitor name | Company (optional) | Here to see | Time in | Time out |
|---|---|---|---|---|---|
Moving from paper? Replacing your paper visitor log walks through it step by step, and what a visitor management system is explains what software adds.